10. Are fire escape routes prominently displayed in every room? [Students should be encouraged to familiarise themselves with the fire escape procedures from their room and building.]
1. Ensure that all parental permission forms are received and collated and that all medical conditions,
medications, precautions, dietary requirements, allergies, special needs and emergency contacts are
2. Consider and implement staff/madrich/leader training required to meet required supervision and skill levels.
3. Prepare an Emergency Services Contacts list (such as the one included the Hazards Planning Guide)
and have it prominently displayed at the Campsite and near the telephones.
Ensure that out-of-hours contact details are also available for the local doctor and pharmacist.
Notify local Emergency Services – Police, Ambulance, Fire Station, Hospital, Doctor and Pharmacist.
4. Prepare Camp Guidelines including camp duties, rules, responsibilities, behaviour management, clothing
and personal needs, meals, expenses, benefits etc and distribute to staff and students.
5. Ensure that the First Aid Coordinator prepares adequate resources.
6. Write clear Clinical Guidelines for how and when staff or students are to be treated at the Camp site and
under what circumstances they are to be transported to a higher facility like a hospital.
Who will accompany the patient in those circumstances?
Ensure there is a designated vehicle available – clean and adequately fuelled – with facilities for the
patient to recline or lie down if necessary.
At what stage will you advise parents that their child is unwell or that there is an emergency of some sort?
How will this be done?
7. Write a procedure for how anxious parents, admin or the Board should communicate with you.
8. Ensure you have adequate insurance - professional indemnity, public liability, etc.
9. Outline the procedure for restocking medical supplies and oxygen during the camp duration if required.
10. Prepare clear and concise Evacuation and Lock Down Procedures.
11. Plan for an event which may result in everyone needing to be kept indoors for several days.
12. Consider who will deal with the media in the event of an emergency.
13. Plan how you will handle the counselling of staff and/or students in the event of a major emergency.
[hint: call JEMP and we can organise this for you via the Australian Jewish Psychologists Network]
14. Ensure you have returned your Camp Advice Form to JEMP!!!
15. Familiarise supervising staff with all emergency action procedures.
16. Ensure that all medication received from parents is clearly labelled, stored safely and securely, accessible
and that you are clear about its use.
17. Clearly document all instances of treatment of staff and students.
18. Ensure that a First Aid Officer and relevant medical supplies accompany the group whenever they leave
the Camp site.
19. Upon the completion of the camp, ensure that any consumable resources used during the Camp are
replenished or replaced.
20. Debrief the highlights and lowlights of the Camp and record your learnings and decisions within a
fortnight of the conclusion of the camp.
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